HR Payroll

We recruit high-potential candidates to work with some of the best companies, start-ups and agencies in Miami. For this particular role, our client is seeking a Payroll & Benefits Specialist that will administer payroll, payroll journal entries and accruals, benefits and HRIS processing including developing, implementing and monitoring (e.g., performing internal audit and control procedures to ensure that all wages and taxes are accurate). The individual will be the company’s subject matter expert with all payroll, benefits and HRIS administration.

Scope of Work

Responsibilities:
  • Payroll
  • Process bi-monthly payroll for hourly, salaried, and temporary employees; including reviewing and importing hours, entering tax and direct deposit information, verifying and entering bonus information, processing expense reimbursements, administering regulatory requirements (i.e., such as garnishments) and any other adjustments to pay as necessary. 
  • Provides necessary reports for allocation/billing charges.
  • Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes. 
  • Prepare or review quarterly and year-end tax reports 
  • Respond to all unemployment claims and verification of employments in a timely manner. 
  • Maintain employee records in payroll/HRIS systems. 
  • Administer the time and attendance policy.
  • Maintaining understanding of multi-state and Canadian regulations for payroll and worker compensation purposes
  • Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
Benefits:
  • Administer all employee benefit programs in the U.S. and Canada including enrollments and terminations. 
  • Coordinates and conducts the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions. 
  • Fulfills all governmental regulatory mandates and ensures filings are performed as required. 
  • Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines. 
  • Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year end audits (payroll, Workers Comp, 401k, etc.).
  • Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees. 
  • Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll. 
  • Coordinate with third party administrator to manage disability claims according to the plan. 
  • Administers online COBRA enrollments/changes and responds to and manages unemployment claims and workers compensation cases.
HRIS ADMINISTRATION:
  • Maintains complete electronic employee personnel files, records and other documentation for employees, including processing new employees, forms for employment status changes and maintaining timely and accurate files. Coordinates pre-employment paperwork and processes. 
  • Monitor, respond and escalate HR email inquiries as needed on a daily basis.
  • Prepares statistical summaries and reports from the HRIS involving payroll information, performance management, demographic data and other employee data, requiring knowledge of the various Human Resources disciplines. Assists to maintain data integrity in systems by running queries and analyzing data and reviewing source documents for accuracy and completion of data input. 
  • Generates files/reports such as the EEO1/Vets 100, annual non-discrimination testing for benefits plans, annual reports, as well as other special and ad hoc reports as requested. 
  • Perform other related duties as required and assigned.
Required Skills/Abilities: 
  • Excellent computer skills in a Microsoft Windows environment. Must include Excel and skills in database management and record keeping.
  • Demonstrates exceptional analytical skills and ability to create useful and actionable reports from data. 
  • Possess strong written and verbal communications skills. 
  • Possess strong organization skills and ability to complete multiple tasks and high volume of work on deadline. 
  • Strong attention to detail and ability to edit and proofread. 
  • Possess a creative outlook with a problem-solving attitude. 
  • Excellent time management, organizational, and follow-through skills. 
  • Has shown ability to respond quickly and accurately to requests for data, ability to provide excellent customer service a must. 

Education and Experience:
  • Bachelor’s degree in Human Resources, Business Administration, or related field required
  • At least 3-5 years of experience administering payroll, HRIS and benefits processes required. 
  • Must have strong knowledge of a variety of computer software applications including payroll, benefits, time & attendance and HRIS and self-service systems. 
  • Must have strong work ethics to handle sensitive and confidential situations.
  • Strong understanding of Human Resources processes and terminology, payroll and benefit processes and procedures, including eligibility and enrollment rules and benefit procedures.

L’epic Miami is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Job Opportunity HR Payroll