Admin Assistant
We recruit high-potential candidates to work with some of the best companies, start-ups and agencies in Miami. For this particular role, our client is seeking an administrative assistant with corporate experience, preferably working in a PMO organization, to provide direct support to our PMO Director and team. The successful candidate will have experience working in a fast paced environment, prioritizing multiple tasks simultaneously, and will possess an interest in career and skills development.
Scope of Work
Responsible for scheduling meetings, creating meeting agendas, documenting meeting minutes and action items, and assisting with PMO resources onboarding and offboarding process.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- The position incumbent is expected to perform the following essential duties and
- responsibilities:
- Acts as point of contact between PMO Director and internal/external clients.
- Supports the PMO Director with managing the PMO calendar, scheduling project meetings and communicating availability to stakeholders.
- Maintains and updates our PMO portal with content and documentation as necessary.
- Responsible for working with the Program, Project Managers and Change Management team to ensure our Standard Operating Procedures are current
- at all times.
- Partners with Change Management team to coordinate PPM tool(s) training for new hires.
- Implementing and communicating administrative processes and procedures with staff.
- Supporting the organization with MRO process requests for issuance of products and services purchase orders.
- Coordinating special projects and initiatives as necessary.
- Performs all other department duties and responsibilities as assigned.
REQUIREMENTS:
- Associates or bachelor’s degree preferred.
- Proven work experience in a PMO structure.
- Outstanding time management skills and ability to multitask and prioritize daily workload.
- Strong organizational and interpersonal skills.
- Ability to use creative thinking to propose and implement solutions that address business challenges.
- Must be able to operate with a sense of urgency, quickly adapt to change and remain flexible.
- Experience working with corporate collaboration tools and software such as; MS Office Suite, Smartsheets, Teams, etc.
- Excellent verbal and written communications skills.
- Ability to operate with discretion when dealing with confidential information.
- Self-starter; ability to be proactive and take initiative.
- Able to operate with accuracy and attention to details.
- Ability to work cross-functionally and with a wide range of employees with different skill levels.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
